Office Manager / Receptionist

Location: Austin, TX, United States

Company

Office administration and reception support for the Austin office.

What you will do

• Manage reception, open the office, answer phones, monitor office email, and greet guests.
• Assist vendors, interviewees, meetings, and video conferences.
• Coordinate office supplies, refreshments, kitchen operations, lunches, events, and conference rooms.
• Manage calendars, visitor Wi-Fi access, organizational charts, phone lists, mail, shipping, and facility-related tasks.
• Execute onboarding and offboarding activities, including badge access, desk preparation, and business cards.
• Coordinate travel, document signatures, project preparation, emergency contacts, and administrative support for the CEO and CFO.

Requirements

• High school diploma and 2–5 years of experience in office assistance or coordination; lesser experience may be considered with an advanced degree.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Visio.
• Strong customer service, organization, attention to detail, and project coordination skills.
• Ability to manage multiple demands, work independently, meet deadlines, and collaborate with management and employees.
• Ability to handle confidential information professionally and demonstrate dependability.
• Part-time availability of 16–24 hours per week is required.

Culture & Benefits

• Part-time position with potential transition to full-time employment.
• Work involves supporting office operations, employees, visitors, vendors, and company events.
• Equal opportunity employment is provided.