Virtual Assistant (Construction & Administration)

Location: Philippines; remote. Working hours: 8:00 a.m.–4:00 p.m. Eastern Australian Time, 40 hours per week.

Salary: USD 900–1,100 per month.

Company

hirify.global provides remote virtual assistance supporting the operations of a growing residential construction company.

What you will do

• Process supplier bills, reconcile jobs, track project costs, and manage purchase orders in Buildertrend and Xero.
• Create and maintain supplier, subcontractor, client, contract, quote, compliance, and project records.
• Upload plans, reports, photos, certificates, and other documentation to project management systems.
• Support owner contracts, client information requests, handover communications, change orders, scheduling updates, and project correspondence.
• Schedule social media content, update website and online platforms, create Canva materials, and coordinate industry award submissions.
• Maintain health and safety records, monitor emails, coordinate meetings, and support management and apprentice recruitment communications.

Requirements

• Previous experience in administration, virtual assistance, project coordination, or office management.
• Strong organisation, attention to detail, accuracy, problem-solving, written and verbal communication, and deadline management.
• Experience with Microsoft Office Suite.
• Ability to work independently, maintain confidentiality, and learn new systems and procedures.
• Availability for full-time work from the Philippines during the stated Eastern Australian Time schedule.
• Buildertrend, Xero, Monday.com, or similar project management and accounting software experience is highly desirable.

Culture & Benefits

• 100% remote work with no activity tracker.
• Ongoing training in business software, procedures, and process improvement.
• $50 birthday bonus.
• $200 testimonial bonus.