Executive Assistant (EA)

Location: Belize; remote work during U.S. client business hours

Company

hirify.global is recruiting for a client seeking executive support in a fast-paced, high-accountability environment.

What you will do

• Manage complex executive calendars across multiple time zones, including meeting coordination, conflict resolution, focus-time protection, and last-minute changes.
• Organize executive inboxes, prioritize messages, draft and proofread emails, and coordinate communication with clients, partners, and internal teams.
• Prepare agendas, briefing materials, talking points, meeting notes, and follow-up trackers.
• Coordinate domestic and international flights, hotels, ground transportation, itineraries, expenses, and travel disruptions.
• Track executive priorities, deadlines, project actions, deliverables, risks, and special initiatives.
• Maintain confidential documentation, records, reports, summaries, presentations, and administrative workflows.

Requirements

• 3+ years of Executive Assistant or senior administrative support experience, including direct support for senior executives or leadership teams.
• Strong experience managing complex calendars across multiple time zones.
• Excellent written and verbal English communication.
• Strong proficiency with Google Workspace, Microsoft Office, and calendar and scheduling platforms.
• Excellent organization, attention to detail, prioritization, follow-through, and deadline management.
• Ability to work during U.S. client business hours with flexibility when required; professional judgment is required when handling confidential information.

Nice to have

• Experience supporting multiple executives simultaneously.
• Background in startups, agencies, consulting, professional services, or high-growth companies.
• Experience coordinating international travel.
• Familiarity with Slack, Zoom, Notion, Asana, and similar collaboration or project management tools.
• Exposure to operations, project coordination, business administration, or Chief of Staff-style responsibilities.

Culture & Benefits

• Fully remote work environment.
• Direct work with senior leadership and decision-makers.
• High visibility across business initiatives and significant ownership of executive operations.
• Exposure to business strategy and leadership decision-making.
• Potential progression into Senior Executive Assistant, Executive Operations, Project Management, Operations Management, or Chief of Staff roles.

Hiring process

• Initial phone screen and video interview with a hirify.global recruiter.
• Practical task involving an executive briefing memo or scheduling scenario, followed by a client interview.
• One-way Spark Hire video interview required for qualified candidates, followed by an offer and background verification.