Administrative & Marketing Assistant

Location: Remote

Company

hirify.global's B2B LATAM department supports day-to-day administrative, marketing, and financial coordination.

What you will do

• Manage executive and team calendars, schedule meetings, coordinate appointments, and handle incoming correspondence.
• Maintain digital and physical filing systems and create and update standard operating procedures.
• Coordinate travel arrangements, prepare meeting notes, and follow up on action items.
• Schedule social media content and manage posting and engagement on LinkedIn and Instagram.
• Draft, proofread, and distribute newsletters, emails, and promotional materials while coordinating with external designers, agencies, and printers.
• Gather receipts, process and reconcile employee expenses, set up bills for payment, code invoices, and prepare monthly expense summaries.

Requirements

• At least 2 years of experience in an administrative, marketing, or office coordination role.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Familiarity with LinkedIn, Instagram, Facebook, and basic content management.
• Experience with expense management tools and strong attention to detail.
• Excellent written and verbal communication skills, with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential information with discretion.

Nice to have

• Post-secondary education in Business Administration, Marketing, or a related field.

Culture & Benefits

• Part-time remote work.
• Varied responsibilities across administration, marketing, and financial assistance.
• Collaboration with internal departments and external stakeholders.
• Environment requiring initiative, adaptability, resourcefulness, and proactive problem-solving.