Administrative Specialist with AI Experience

Location: Work schedule aligned with 6:30 AM–3:30 PM Pacific Time (California)

Company

hirify.global is hiring for an administrative support role assisting a client with daily administrative and project-related tasks.

What you will do

• Manage incoming and outgoing emails and identify tasks, deadlines, action items, and follow-ups.
• Create, organize, and track tasks based on information received through email and documents.
• Follow up with clients, vendors, and team members regarding pending requests.
• Organize digital files, documents, project information, and administrative records.
• Use ChatGPT/OpenAI and other AI-powered tools to draft emails, summarize communications, extract action items, and improve productivity.
• Identify opportunities to streamline recurring administrative processes and support day-to-day operations.

Requirements

• Previous experience in administration, virtual assistance, project coordination, or operations support.
• Strong email management, organizational, communication, attention-to-detail, and follow-through skills.
• Basic to intermediate experience using AI tools such as ChatGPT/OpenAI.
• Ability to extract important information and action items from emails and documents.
• Ability to manage multiple priorities independently and learn new software, systems, and processes.
• Availability to work 6:30 AM–3:30 PM Pacific Time (California).

Nice to have

• Experience with project or task management platforms.
• Experience using AI to improve administrative workflows.
• Familiarity with automation tools.
• Experience creating or improving administrative processes and SOPs.

Culture & Benefits

• Full-time schedule of 35 hours or more per week.
• Work involves independent, proactive support across administrative and operational priorities.
• AI tools are used to improve efficiency and reduce repetitive work.