Grants Coordinator (AI)

Location: Seattle, WA; expected to work from the Seattle offices

Salary: $70,500–$106,000 base annually, plus bonus plans

Company

hirify.global is a Seattle-based nonprofit AI research institute developing foundational AI research and innovation across open models, data, robotics, conservation, and related fields.

What you will do

• Manage institutional registrations, system accounts, legal document routing, grant calendars, and award kickoff preparation.
• Track reporting, compliance, renewal, closeout, and prior-approval deadlines across active awards.
• Maintain complete, current, version-controlled, and audit-ready grant records in the grants management system.
• Support subaward administration by collecting documentation, monitoring performance reports, reviewing invoices, and coordinating closeout.
• Monitor award budgets with Finance, flag variances, and prepare budget modification documentation.
• Support NSF and other required reporting, meeting coordination, project documentation, GMS administration, and workflow improvement.

Requirements

• 3–5 years of experience in grants administration, research administration, project management, program coordination, or a closely related field.
• Experience supporting federal grants, cooperative agreements, or contracts, including post-award documentation and reporting.
• Strong organization, attention to detail, deadline management, written communication, and document version-control skills.
• Experience with federal grants systems such as SAM.gov or Grants.gov.
• Proficiency in Google Workspace and comfort with project tracking and document management tools.
• Must be authorized to work in the United States; the employer participates in E-Verify.

Nice to have

• Bachelor's degree or relevant certifications.
• Experience with NSF award administration, 2 CFR 200, federal cost principles, or grants management systems.
• Experience in a nonprofit, university, or research institute.
• Interest in grants administration certifications such as CRA or CGMS.

Culture & Benefits

• Medical, dental, vision, employee assistance, HSA, HRA, and flexible spending account options.
• 401(k) plan, annual bonuses, and long-term incentive plan participation.
• Paid sick leave, personal days, vacation, family leave, and twelve paid holidays.
• Monthly commuting or internet support and fitness and wellbeing support.
• Learning opportunities through Ai2 Academy, guest lectures, and ongoing education.
• Collaborative, inclusive work environment with an emphasis on transparency and work-life balance.