Administrative Coordinator, Intellectual Property

Location: Hybrid in Universal City, California, with a minimum of four days per week in the office

Salary: $50,000–$70,000 yearly

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, theme park, consumer product, and experiential content through brands including NBC, Universal Pictures, DreamWorks Animation, and Peacock.

What you will do

• Provide executive administrative and operational support to the EVP and Chief Counsel overseeing global intellectual property teams, as well as the SVP, Content Protection.
• Manage complex calendars, meetings, video conferences, trainings, department events, and executive inquiries.
• Arrange extensive domestic and international travel, manage changes, and prepare accurate expense reports.
• Assist with annual budget forecasting and track department expenditures.
• Coordinate meetings, offsites, facilities, AV setup, catering, supplies, and other department operations.
• Support special projects, research, presentations, infographics, practice tools, and innovation initiatives.

Requirements

• At least two years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, Teams, PowerPoint, and Excel.
• Experience with legal and billing database tools.
• Excellent communication, organization, time management, multitasking, and attention to detail.
• Ability to work independently, manage tight deadlines, anticipate executive needs, and handle highly confidential information with discretion.
• Ability to contribute from the Universal City office at least four days per week.

Nice to have

• Bachelor’s Degree.
• Experience working in a fast-paced environment.
• Experience coordinating with executives, professional staff, outside counsel, and vendors.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k) and paid leave.
• Tuition reimbursement and employee discounts.
• External candidates may be required to attend an in-person interview before a hiring decision.
• Equal employment opportunities and reasonable accommodation support are provided in accordance with applicable requirements.