Executive Assistant / Operations Administrator

Location: South Africa; remote

Company

Established U.S.-based consulting and professional services firm supported by hirify.global.

What you will do

• Manage administrative tasks, calendars, meetings, appointments, documents, digital files, and routine correspondence for two founders.
• Track outstanding actions, deadlines, commitments, and deliverables, following up with internal and external stakeholders until completion.
• Prepare and send client invoices, monitor overdue payments, and maintain accurate invoice and payment records.
• Assist with basic financial and administrative reporting and ensure recurring billing tasks are completed on time.
• Identify administrative bottlenecks, create checklists, improve recurring processes, and document operational systems.
• Handle operational tasks independently from start to finish while keeping founders informed of important deadlines and communications.

Requirements

• At least 2 years of experience in executive assistance, operations, office administration, or a similar role.
• Experience supporting executives, founders, consultants, or professional services teams.
• Strong experience with invoicing and financial administration.
• Strong Microsoft 365 proficiency, including Outlook, Excel, Word, PowerPoint, Teams, OneDrive, and SharePoint.
• Excellent written and spoken English is required.
• Highly organized, detail-oriented, proactive, self-directed, and able to manage confidential information and multiple priorities in a remote environment.

Culture & Benefits

• Remote work arrangement.
• High-ownership role with responsibility for completing administrative and operational tasks without constant direction.
• Opportunity to bring structure, accountability, and organization to a busy professional services business.