Operations Coordinator

Location: Seattle, Washington (Hybrid)

Company

hirify.global is a Series A AI startup developing automated tools and expert datasets rooted in psychology and powered by clinicians to improve safety in the AI era.

What you will do

• Provide administrative support across Finance, People, Operations, and Leadership.
• Manage personnel, accounting, contractor, and contract documentation, including signature workflows, renewals, and expirations through DocuSign or similar tools.
• Coordinate recruiting activities, including job postings, interview scheduling, candidate communications, and applicant tracking data.
• Maintain workforce planning spreadsheets, project trackers, dashboards, onboarding status, assignments, capacity data, and operational metrics.
• Organize digital files and migrate documentation from SharePoint to a scalable Google Drive structure.
• Support vendors, purchasing, contractors, recurring operational tasks, and multiple concurrent projects.

Requirements

• 2+ years of experience in operations, recruiting coordination, people operations, HR administration, project coordination, office administration, or a similar role.
• Exceptional organization, attention to detail, written and verbal communication, and prioritization skills.
• High proficiency in Google Sheets and Excel, including large datasets and complex trackers.
• Experience maintaining confidential personnel records or HR documentation.
• Proficiency with Google Workspace and project management tools, with the ability to learn new operational systems quickly.
• Ability to manage multiple priorities and high-volume communications in a fast-paced startup environment.

Nice to have

• Experience supporting contractor or contingent workforce programs.
• Recruiting coordination or talent operations experience.
• Familiarity with HRIS, applicant tracking, project management, contract management, or ticketing systems.
• Advanced spreadsheet skills, including formulas, lookups, pivot tables, data validation, and basic automation.
• Experience with AI companies, technology startups, or operational workflow improvement.

Culture & Benefits

• Fast-paced Series A startup environment with broad exposure across operations, recruiting, people administration, finance, and business operations.
• Opportunity to build scalable operational systems and improve processes as the company grows.
• Work across multiple teams, including People, Operations, Finance, and Leadership.