Administrative & Pipeline Coordinator

Location: Kirkland, Washington, United States

Salary: $26.00–$30.00 per hour

Company

hirify.global provides environmental consulting and sustainable engineering services using modeling and digital technology across water resources, resilient land use, energy transformation, and civil infrastructure.

What you will do

• Coordinate with project managers, Area Leaders, CDLs, and other stakeholders to keep sales and project opportunity pipeline data accurate and current.
• Schedule and facilitate recurring pipeline review meetings and update opportunities in Vision/Vantagepoint.
• Create and maintain opportunities, including expected change orders, future work phases, and related project opportunities.
• Generate pipeline reports, monitor data quality, and follow up on discrepancies or missing information.
• Oversee daily office operations, communications, supplies, workspaces, visitors, vendors, and correspondence.
• Support projects and onboarding through resource coordination, document formatting, file organization, reporting, record maintenance, workspace setup, and office logistics.

Requirements

• High school diploma or equivalent required.
• At least one year of relevant administrative, office support, customer service, project coordination, or data-management experience.
• Strong proficiency with Microsoft Office, especially Outlook, Word, Excel, and PowerPoint.
• Ability to maintain accurate records, track follow-ups, manage multiple priorities, and meet deadlines.
• Strong written and verbal communication skills with colleagues, leaders, clients, vendors, and external partners.
• Ability to handle sensitive information discreetly and maintain confidentiality.

Nice to have

• Additional business, administrative, or project coordination training.
• Ability to quickly learn Vision/Vantagepoint and other internal systems.

Culture & Benefits

• Flexible work environment.
• 401(k) with company match.
• People-focused culture emphasizing employee, client, and community well-being.
• Part-time employment supporting a professional office environment.