Project Operations Coordinator

Location: Manchester or London, hybrid

Company

hirify.global brings together advisory, medical, and marketing teams to support healthcare communications and help ensure patients are identified, treated, supported, and cared for.

What you will do

• Manage project setup and amendment requests through a central ticketing process, checking approved statements of work, deliverables, hours, dates, and planning information.
• Build and maintain Workfront project plans covering deliverables, tasks, roles, hours, dates, milestones, dependencies, workflows, approvals, and documentation.
• Support resource readiness by checking roles, planned hours, dates, and upcoming demand, and highlighting gaps to the relevant teams.
• Keep project plans accurate during delivery by recording approved changes to tasks, dates, hours, dependencies, assignments, and project information.
• Support project closure administration and maintain templates, task libraries, and project checklists.
• Use project data and approved generative AI tools to identify data-quality risks, improve productivity, and standardise or automate repetitive processes.

Requirements

• Some experience in project coordination, project operations, project management support, workflow coordination, or a similar area.
• Confidence using project or work-management platforms such as Adobe Workfront.
• Strong organisation, accuracy, attention to detail, and ability to manage competing priorities.
• Comfort working with project data, reports, dashboards, and Microsoft Excel.
• Strong communication skills and ability to collaborate with project management, client service, finance, resource management, and delivery teams.
• Interest in continuous improvement, automation, and operational efficiency.

Nice to have

• Experience in medical communications, healthcare communications, marketing, creative services, or another project-based environment.

Culture & Benefits

• Flexible hybrid working with the option to work from anywhere globally for two weeks each year.
• Up to 7% pension contribution, life insurance, income protection, and private medical insurance.
• 25 days of annual leave, two personal well-being days, gifted end-of-year holidays, and early Summer Friday finishes during June, July, and August.
• Employee assistance counselling, personalised health support, and enhanced maternity, paternity, family leave, and fertility policies.
• On-demand training, career conversations, and opportunities for global mobility and cross-capability development.