Chief of Staff (Finance)

Location: Germany

Company

hirify.global GmbH is a single family office in Munich investing across public and private markets and developing its internal platform, external network, and operating processes.

What you will do

• Manage the Managing Director’s schedule, priorities, meetings, travel, briefings, deadlines, and follow-ups.
• Represent the family office in interactions with funds, family offices, banks, startups, advisors, and other external counterparties.
• Coordinate events, external formats, and the office’s external presence.
• Draft and review NDAs, employment, service, and brokerage agreements; track risks, renewals, notice periods, powers of attorney, and signature processes.
• Coordinate external lawyers, notaries, tax advisors, banks, vendors, and service providers.
• Improve operational workflows, use technology and AI where helpful, and lead cross-functional projects through completion.

Requirements

• At least seven years of experience in a demanding entrepreneurial environment such as a family office, professional services, consulting, or a comparable Chief of Staff or executive role.
• Professional fluency in English and German.
• Strong practical understanding of contracts, including the ability to review standard commercial agreements and identify key issues.
• Commercial judgement, negotiation skills, discretion, reliability, and the ability to work independently under pressure and ambiguity.
• Strong organization, attention to detail, stakeholder coordination, and communication skills.
• Proficiency with Microsoft 365 and willingness to adopt new tools, including AI.

Nice to have

• Legal qualification.

Culture & Benefits

• Lean, international, and entrepreneurial family office environment.
• Direct exposure to decision-making and a high degree of ownership.
• Broad cross-functional scope across operations, legal matters, external relationships, and strategic projects.
• Opportunity to shape processes and build capabilities as the office develops.
• Direct reporting to the Managing Director with no current direct reports.