Recruiting Operations Coordinator

Location: San Francisco, United States; hybrid

Salary: $124,000–$140,000 per year plus equity

Company

Vapi builds a voice AI platform for deploying business-aware voice agents that listen, adapt, and resolve customer calls.

What you will do

• Coordinate complex interview schedules across multiple time zones and manage candidate logistics.
• Own interview coordination end to end, including travel, onsite arrangements, interview preparation, and offer-to-onboarding handoffs.
• Maintain high-quality recruiting data and workflows in Ashby.
• Facilitate interview debriefs and help hiring teams stay on schedule.
• Improve recruiting workflows, SOPs, and operational processes.
• Build recruiting dashboards, support reporting, and contribute to recruiting events and talent programs.

Requirements

• 4+ years of experience in Recruiting Coordination or Recruiting Operations, preferably in high-growth technology companies.
• Experience supporting recruiting teams with multiple concurrent searches and competing priorities.
• Deep ATS experience, with Ashby preferred; Greenhouse or Lever experience is also relevant.
• Strong organizational, written, and verbal communication skills.
• Ability to improve systems, automate processes, work through ambiguity, and handle confidential information with discretion.
• Ability to work in a hybrid role based in San Francisco.

Culture & Benefits

• Competitive salary with equity ownership.
• Medical, dental, and vision coverage.
• Flexible time off, catered meals, transportation, gym access, and quarterly off-sites.
• $10,000 annual learning and development budget.
• Culture centered on ownership, urgency, direct feedback, and shared responsibility.