Recruiting Coordinator

Location: San Francisco, United States; 100% on-site

Company

hirify.global develops general-purpose AI, foundation models, and learning algorithms for robots and physically actuated devices.

What you will do

• Coordinate phone screens, multi-panel on-sites, founder rounds, and other interviews across complex calendars.
• Manage Ashby as the recruiting system of record, maintaining pipeline data, stages, dispositions, dashboards, and weekly reports.
• Own candidate communication from initial scheduling through offer close, ensuring clear, fast, and consistent interactions.
• Build scalable scheduling templates, communication sequences, feedback processes, interviewer calibration materials, and documentation.
• Prepare hiring managers for interviews, consolidate debrief feedback, and support interviewer training.
• Coordinate recruiting events, on-site visits, employer-brand logistics, and job-posting updates, including California pay-transparency compliance.

Requirements

• 1–4 years of experience in recruiting coordination, executive assistance, or high-volume scheduling.
• Experience working with ATS workflows, calendar tools, and automation; Ashby experience is preferred.
• Strong written communication with clear and error-free candidate emails.
• Excellent attention to detail, operational judgment, prioritization, and communication under pressure.
• Ability to build recruiting workflows and processes from scratch in a fast-moving environment.
• High emotional intelligence and discretion when handling sensitive candidate and compensation information.

Nice to have

• Startup or high-growth company experience.
• Experience coordinating technical, engineering, machine learning, or research hiring.
• Experience with Ashby reporting, workflows, and automated scheduling.
• Exposure to offer operations, background checks, I-9 coordination, or onboarding handoffs.
• Interest in progressing into recruiting or people operations.

Culture & Benefits

• Work directly with engineers, scientists, roboticists, and company builders.
• Build the recruiting coordination operating system and processes from the ground up.
• Opportunity for career growth and internal progression within the company.
• Employment is subject to consideration under the San Francisco Fair Chance Ordinance.