Executive Assistant – Calendar, Travel & Executive Support

Location: Peru; fully remote with support for U.S. business hours

Company

hirify.global is hiring for a client seeking executive support in a fast-paced environment.

What you will do

• Manage complex executive calendars across multiple time zones using Google Calendar, Outlook, Calendly, and similar tools.
• Prioritize executive inboxes, draft and proofread correspondence, and coordinate communication with internal and external stakeholders.
• Prepare agendas and briefing materials, take meeting notes, track action items, and follow up on commitments.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
• Track executive priorities and projects, conduct research, prepare concise reports, and maintain organized documentation.
• Handle confidential information with professionalism and discretion.

Requirements

• 3+ years of Executive Assistant or senior administrative experience.
• Experience directly supporting senior executives.
• Strong calendar management across multiple time zones.
• Excellent written and spoken English and flexibility to support U.S. client business hours.
• Strong proficiency with Google Workspace and Microsoft Office.
• Exceptional organization, prioritization, attention to detail, independence, and follow-through.

Nice to have

• Startup, agency, consulting, or high-growth company experience.
• Experience supporting multiple executives.
• Familiarity with Slack, Zoom, Notion, Asana, or similar tools.
• Operations or project coordination experience.

Culture & Benefits

• Fully remote work environment.
• Direct exposure to senior leadership and decision-makers.
• High ownership and visibility.
• Opportunity to develop executive operations experience.
• Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff roles.

Hiring process

• Initial screening and Spark Hire introductory video.
• Recruiter interview and practical executive support or scheduling task.
• Client interview followed by offer and onboarding.