Office Administrator

Location: Warsaw, Poland; onsite office role

Company

hirify.global is a software and IT services company with a distributed, multicultural work environment.

What you will do

• Maintain a functional, organized, and well-stocked Warsaw office.
• Coordinate maintenance issues, building management, and facility service providers covering cleaning, catering, postal, and security services.
• Manage mail, deliveries, visitors, meeting rooms, calendars, and office events.
• Maintain office data and documents, conduct operational research, and prepare reports.
• Manage vendor contracts, support price negotiations and lease-related matters, and coordinate with Legal and Finance.
• Prepare and monitor the annual office budget, analyze expenditure variances, and implement corrective actions.

Requirements

• At least 2 years of experience in office administration or a similar administrative support role.
• Strong knowledge of office administration responsibilities, systems, and procedures in a corporate environment.
• Advanced proficiency with Microsoft Office, particularly Excel and Outlook.
• Excellent organization, attention to detail, time management, prioritization, and multitasking skills.
• Proactive, resilient, and effective under pressure with a strong problem-solving approach.
• Confident written and verbal English communication skills are required.

Nice to have

• Openness to using AI tools or learning new digital productivity solutions.

Culture & Benefits

• Work as part of the CEE Office Support Team and collaborate with regional operational stakeholders.
• Support a professional, welcoming, and productive office environment.
• Participate in regular operational meetings and continuous improvement initiatives.
• Equal opportunity employment environment.