Executive Assistant

Location: Warsaw, Poland

Company

hirify.global is a global IT services and consulting company supporting digital transformation for large enterprises and start-ups across more than 25 countries.

What you will do

• Manage the EVP Global Delivery’s calendar, stakeholder meetings, focus time, and urgent requests across multiple time zones.
• Coordinate international travel, including flights, accommodation, transportation, visas, itineraries, budgets, and expense reports.
• Act as a communication and coordination point between the EVP, Executive Committee, delivery teams, and clients.
• Prepare board and Executive Committee meeting materials, record minutes, and track action items.
• Support delivery leadership meetings by creating agendas, distributing pre-read materials, and following up with action owners.
• Maintain delivery commitment trackers and provide status reports on milestones, client deliverables, escalations, dependencies, and risks.

Requirements

• 5+ years of experience as an executive assistant or senior administrative professional supporting upper management.
• Experience supporting C-suite and board-level executives while managing multiple priorities and stakeholders.
• Strong written and verbal English communication skills required.
• Ability to handle sensitive company and client information with strict confidentiality.
• Experience managing international executive travel, visas, itineraries, travel budgets, and expenses.
• Proficiency in Microsoft Office and collaboration tools; familiarity with delivery or project governance environments is advantageous.

Nice to have

• Knowledge of Spanish, Ukrainian, or Russian.
• Experience supporting delivery, operations, or client-facing leadership.
• Familiarity with project milestones and client reporting.

Culture & Benefits

• Full-time role in a fast-paced, multicultural global organization.
• Health insurance and a competitive compensation and benefits package.
• Relocation program and a work-from-anywhere culture.
• Professional development through certifications, mentorship, talent investment, and internal mobility programs.
• Collaboration on projects for global clients, with regular team-building events and inclusive workplace practices.