Executive Administrative Assistant (AI)

TL;DR

Executive Administrative Assistant (AI): Supporting VP-level engineering leaders across the United States and EMEA through calendar management, travel coordination, leadership meeting preparation, and operational administration with an accent on discretion, cross-time-zone coordination, and AI-assisted workflows. Focus on managing complex executive schedules, improving administrative processes with automation, and ensuring reliable follow-through across distributed engineering teams.

Location: Mexico City, Mexico; hybrid schedule with office attendance generally required Monday through Thursday and flexible remote work on Fridays.

Company

hirify.global is a public technology company operating a global TV streaming platform that connects consumers, content publishers, and advertisers.

What you will do

• Provide daily administrative support to VP-level engineering leaders, including calendar management, travel coordination, and expense reporting.
• Prepare agendas, presentations, and meeting materials; capture notes and track action items.
• Coordinate meetings and virtual events across global time zones.
• Collaborate with executive assistants and cross-functional teams on company-wide initiatives and communications.
• Support engineering operations through special projects, data analysis, research, purchase orders, and vendor invoicing.
• Provide backup coverage for other administrative functions as needed.

Requirements

• 7+ years of experience as an executive assistant, including support for engineering or technical leadership.
• Experience working apart from leaders and with US-based companies.
• Exceptional organization, prioritization, problem-solving, and proactive judgment.
• Excellent written and verbal communication, including professional email and document drafting.
• High discretion and confidentiality when handling sensitive information.
• Advanced proficiency in Outlook, Microsoft Office, and calendar management tools.

Nice to have

• Experience in a high-tech or engineering organization.
• Experience using AI, AI agents, or automation to improve speed, quality, and operational scale.

Culture & Benefits

• Fast-paced, collaborative environment focused on practical problem-solving and customer impact.
• Hybrid workplace with regular office collaboration and flexible remote Fridays where permitted by the role and office assignment.
• Global mental health and financial wellness support.
• Local benefits may include healthcare, life and disability coverage, commuter support, retirement options, and statutory leave.
• Inclusive workplace with reasonable accommodations available throughout the hiring process.