Executive Admin Assistant (Nonprofit)

TL;DR

Executive Admin Assistant (Nonprofit): Managing executive communications, grant documentation, reporting, calendars, and organizational systems for a multi-funded nonprofit with an accent on accuracy, compliance, and audit-ready documentation. Focus on coordinating complex deadlines, preparing high-level materials, protecting confidential information, and supporting the CEO’s office with minimal supervision.

Location: Permanent remote work; candidates must be based in the Philippines or Latin America only. Monday–Friday, 9:00 AM–5:00 PM Central Time.

Company

hirify.global provides remote staffing and contractor-based talent solutions, placing professionals with client organizations.

What you will do

• Draft, edit, and finalize donor updates, partner communications, board materials, briefings, meeting summaries, and CEO talking points.
• Prepare grant progress reports, compliance paperwork, narratives, logic models, and budget justifications.
• Maintain grant calendars, project trackers, deadlines, templates, checklists, workflows, and audit-ready files.
• Manage participant intake and consent paperwork, staff and contractor onboarding, contracts, MOUs, deliverables, renewals, and payment schedules.
• Protect the CEO’s calendar, prepare executive meeting materials, and track action items and follow-ups.
• Coordinate with the CPA on payroll documentation and tax forms.

Requirements

• Location: Candidates must be based in the Philippines or Latin America.
• Bachelor’s degree in Nonprofit Management, Public Administration, Communications, Business, or a related field.
• Exceptional professional writing and editing skills with minimal revision required.
• Experience managing multiple projects and deadlines using organized tracking systems.
• Advanced proficiency in Microsoft Word, Excel, and Google Workspace.
• Experience with grant documentation, government reporting, nonprofit compliance paperwork, confidential data, and privacy standards.

Nice to have

• Master’s degree in a relevant field.
• Experience supporting a nonprofit CEO or senior executive.
• Familiarity with government grant compliance or behavioral health and human services documentation.

Culture & Benefits

• Permanent work-from-home arrangement.
• Independent contractor engagement.
• Health insurance available in eligible locations.
• Work supports programs serving Black women, girls, and families.
• Schedule aligned with Central Time business hours.