Executive Assistant & Workplace Experience Coordinator

Location: Atlanta, United States; onsite at the Atlanta office on a hybrid schedule of three days per week initially, increasing to five days in the office after the new location opens in Q1 2027.

Salary: $57,975–$86,963 annual base salary, with potential eligibility for variable compensation, equity, and benefits.

Company

hirify.global operates an open, AI-driven hirify.global ecosystem through Bighirify.global, Feedonomics, and Makeswift, helping businesses use data and digital tools to grow across channels.

What you will do

• Manage complex, high-volume calendars and executive access for Engineering and Product leaders.
• Coordinate meetings, agendas, travel, expenses, correspondence, documents, leadership sessions, and executive events.
• Support technical meeting logistics, including rooms, AV, IT setup, demos, sprint reviews, and product sessions.
• Operate the Atlanta office, welcome visitors, coordinate onboarding and events, and maintain a professional workplace environment.
• Oversee facilities, lunch, janitorial, health and safety vendors, office supplies, access badges, property management, and lease operations.
• Manage workplace requests and collaborate with the Workplace Experience and VIBE teams on special projects.

Requirements

• 3–5 years of experience supporting executives with calendaring, scheduling, and administrative coordination.
• Strong organization, attention to detail, prioritization, follow-through, and ability to work calmly under pressure.
• Professional communication skills and discretion when handling confidential information.
• Experience working in a fast-moving technical environment; technology company or Engineering/Product support experience is strongly preferred.
• Expert-level written and verbal communication skills.
• Proficiency in Google Workspace and Microsoft Office.

Nice to have

• Experience in office coordination, facilities, or a combined workplace and administrative role.
• Experience with Navan, Slack, Jira, or Confluence.

Culture & Benefits

• Inclusive, accessible workplace focused on belonging and equal opportunity.
• Potential variable compensation, equity, and benefits subject to local policies.
• Work with Engineering, Product, Workplace Experience, and VIBE teams across multiple regions.
• Support for employee events, onboarding, workplace safety, and a welcoming office experience.