Administrative Assistant – Asset & Wealth Management

Location: New York, NY; 5 days onsite

Salary: $35/hour, approximately $5,600/month based on 160 hours

Company

hirify.global provides staffing and workforce solutions for professional roles.

What you will do

• Manage complex executive calendars, meetings, and scheduling across multiple time zones.
• Coordinate domestic and international travel, itineraries, meeting logistics, catering, guest registration, and materials.
• Process expense reports accurately and on time using relevant platforms.
• Handle high-volume calls and communicate professionally with executives and clients.
• Provide flexible administrative coverage across multiple executives and teams, including document processing and special projects.
• Protect confidential information and follow compliance and approval procedures.

Requirements

• Previous administrative or executive assistant experience supporting senior-level professionals in a complex environment.
• Strong calendar management, scheduling, travel coordination, and expense-processing experience.
• Excellent organization, attention to detail, communication, prioritization, and follow-through.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Zoom.
• Familiarity with SAP Concur, AMEX Global Business Travel, or similar travel and expense platforms.
• Professionalism, discretion, integrity, teamwork, and the ability to remain calm in a fast-paced environment.

Nice to have

• Experience in financial services, corporate, or government environments.

Culture & Benefits

• 12-month contract assignment.
• Onsite collaboration in a fast-paced professional environment.
• Exposure to multiple teams and senior executives across asset and wealth management.