Executive Assistant to Founder (SaaS)

TL;DR

Executive Assistant to Founder (SaaS): Providing high-level operational and administrative support to the Founder to maximize their time and impact with an accent on strategic calendar optimization and stakeholder management. Focus on leveraging AI for efficiency, managing complex travel logistics, and facilitating seamless communication between the Founder and the broader business.

Location: Based in Sydney, Australia (Hybrid). Visa sponsorship available for the right candidate.

Company

Canva is a global product company redefining how the world experiences design.

What you will do

• Manage a high volume of meeting requests and optimize the Founder's calendar to ensure focus on strategic priorities.
• Act as a key connector, building strong relationships with internal and external stakeholders to ensure seamless communication.
• Coordinate meeting preparation by assisting in research and designing visual communication materials and decks.
• Plan and manage complex travel arrangements and detailed itineraries.
• Handle operational tasks, including expense management and documentation, to keep the team running smoothly.
• Organize team celebrations, off-sites, and gifts to maintain team energy and connectivity.

Requirements

• Strong experience as an Executive Assistant, ideally supporting C-suite leaders in global tech or SaaS companies.
• Ability to thrive in a fast-paced environment with shifting priorities and high-volume requests.
• Proactive problem-solver with a strong bias toward action.
• Exceptional emotional intelligence to build trust and partnerships across all organizational levels.
• Strong attention to detail and the ability to anticipate executive needs.
• Exceptional communication skills for effective stakeholder alignment.

Nice to have

• Proficiency in leveraging AI tools to optimize organizational tasks and efficiency.

Culture & Benefits

• Equity packages to share in the company's success.
• Inclusive parental leave policy supporting all parents and carers.
• Annual Vibe & Thrive allowance for wellbeing, social connection, and office setup.
• Flexible leave options for recharging and personal growth.
• Access to internal learning programs, including AI/ML School and professional coaching.