Administrative Assistant (Space)

Location: Prague, Czech Republic

Company

HE Space is an international space company providing managed services and human resources across the European space sector, including engineering, science, software development, operations, finance, and administration.

What you will do

• Provide administrative and operational support for financial, accounting, engineering, management, institutional, PMO, quality, and ICT activities.
• Organize meetings, manage calendars, coordinate stakeholders, and support communication between multidisciplinary teams.
• Manage welcome office services, including ID and vehicle registration, documentation, functional mailboxes, VAT claims, and driving licence support.
• Deliver induction and orientation training and support staff relocation activities.
• Coordinate mission and travel administration, including related documentation.

Requirements

• At least four years of experience in business or public administration.
• Excellent coordination, stakeholder management, communication, and customer-service skills.
• Experience with document and records management and the ability to handle multiple priorities and deadlines.
• Proficiency with digital collaboration tools and office applications.
• Ability to work across finance, HR, procurement, ICT, and engineering functions.
• The role is subject to security clearance requirements.

Culture & Benefits

• International working environment focused on the European space industry.
• Opportunity to contribute to major space programmes and projects.
• Inclusive and respectful workplace committed to gender diversity and combating discrimination.
• Application materials must be submitted in English in Word or PDF format.