Administrative Assistant, Global Publicity

Location: Universal City, California, United States; hybrid schedule requiring a minimum of four days per week in the office

Salary: $47,500–$60,000 per year

Company

hirify.global is a global media and entertainment company producing and distributing film, television, streaming, news, and theme park content.

What you will do

• Provide daily administrative support to the SVP, Global Publicity, including schedule management, meeting coordination, conference calls, room bookings, and A/V setup.
• Coordinate talent and filmmaker travel grids, itineraries, hotels, private jets, ground transportation, greeters, and tour schedules.
• Create and distribute campaign documents, calendars, contact sheets, screening memos, status reports, publicity reports, and territory materials.
• Organize press, talent, charity, and tastemaker screenings, premieres, awards events, junkets, and other campaign activations.
• Support budget tracking, vendor registration, purchase orders, card reconciliation, invoice processing, and film budget updates.
• Assist with hospitality, styling teams, talent visa coordination, filmmaker materials, embargo forms, and international screening requirements.

Requirements

• At least one year of experience in the entertainment industry.
• Working knowledge of Microsoft Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, flexible, and able to manage changing schedules and itineraries.
• Able to work under pressure and work evenings and weekends with short notice.
• A hybrid schedule requires working from the office at least four days per week.

Nice to have

• Experience working with multiple clients and departments.
• Four-year college degree in marketing or a related field.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan and paid leave.
• Tuition reimbursement and employee discounts.
• Work in a fast-paced film publicity environment supporting global entertainment campaigns.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.