Administrative Assistant (Legal & Finance)

Location: Onsite in New York, NY, United States

Salary: $70,000–$110,000 USD base salary, plus potential discretionary bonus.

Company

hirify.global is a global investment banking, securities, and investment management firm headquartered in New York.

What you will do

• Provide general administrative support to Managing Directors, VPs, Associates, and Legal department teams.
• Manage complex calendars, conference calls, internal and client meetings, travel arrangements, and meeting logistics.
• Handle phones, correspondence, files, archiving, catering, guest registration, and administrative inquiries.
• Prepare travel and expense reports, PowerPoint presentations, Excel spreadsheets, and operational reports.
• Support legal administration, including legal engagements, matter creation, outside counsel invoices, recurring legal documents, and contracts.
• Assist COO team initiatives, committees, social events, and internship programs.

Requirements

• At least 5 years of administrative assistant experience in a law firm, accounting firm, consulting firm, banking, or corporate environment.
• Previous experience supporting senior executives and managing complex calendars.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal, communication, organizational, problem-solving, and prioritization skills.
• Ability to manage sensitive, confidential, and non-routine information with integrity, discretion, and sound judgment.
• Professionalism, flexibility, resourcefulness, and comfort working with people at all organizational levels.

Culture & Benefits

• Training and professional development opportunities, firmwide networks, wellness programs, and personal finance offerings.
• Competitive benefits are generally available to eligible non-temporary full-time and part-time US employees working at least 20 hours per week.
• Reasonable accommodations are available during the recruiting process for candidates with disabilities or special needs.
• Potential eligibility for a discretionary bonus for active employees at fiscal year-end.