Corporate Services Operations Coordinator

TL;DR

Corporate Services Operations Coordinator (Workplace Services): Supporting workplace operations through request intake, catering coordination, vendor services, documentation, billing processes, and employee-facing programs with an accent on operational organization, service delivery, and cross-functional coordination. Focus on tracking complex workflows, coordinating multiple vendors, improving response times, and maintaining a reliable on-site workplace experience.

Location: Full-time on-site work at an NBCUniversal-designated worksite in Universal City, California, United States.

Salary: $24.00–$33.00 per hour.

Company

hirify.global operates within NBCUniversal, a global media and entertainment company producing and distributing film, television, streaming, theme park, and consumer entertainment experiences.

What you will do

• Intake, clarify, route, and track workplace service requests through completion.
• Coordinate catering from planning and menu review through setup, vendor follow-up, billing, and feedback.
• Maintain shared files, SOPs, contact lists, vendor records, trackers, calendars, and status updates.
• Coordinate third-party providers for food services, pantries, fitness, banking, commuter programs, car washes, and other employee amenities.
• Support purchase orders, invoices, accruals, billing questions, budget tracking, and approval workflows.
• Work with internal partners and business leaders, conduct workplace walkthroughs, prepare reports and communications, and identify process improvements.

Requirements

• Full-time on-site availability at an NBCUniversal-designated worksite is required.
• Bachelor’s degree from an accredited college or university.
• At least 2 years of experience in administrative support, office coordination, workplace services, hospitality operations, facilities support, or a similar role.
• Strong organization, communication, follow-through, customer service, discretion, and ability to manage multiple priorities.
• Comfort with Microsoft Office, including Outlook, Word, Excel, PowerPoint, shared files, trackers, and new tools.
• Ability to work outdoors in varying weather conditions, walk or travel between multiple buildings, and occasionally work nights or weekends as business needs require.

Nice to have

• Experience coordinating vendors, catering, pantry services, hospitality programs, employee amenities, or workplace services.
• Knowledge of budgeting, purchase orders, invoice processing, accruals, vendor billing, or budget tracking.
• Experience preparing reports, business correspondence, employee communications, SOPs, procedure manuals, trackers, and presentation materials.
• Degree in Business Administration, Hospitality Management, Communications, or a related field.
• Experience building relationships with employees and vendors and solving operational problems creatively.

Culture & Benefits

• Inclusive workplace focused on serving employees, customers, and communities.
• Medical, dental, and vision insurance.
• 401(k), paid leave, tuition reimbursement, discounts, and additional employee perks.
• External candidates may be asked to attend an in-person interview before a hiring decision.