Business Operations Coordinator

Location: Honduras; remote during U.S. Eastern Time business hours

Company

hirify.global is recruiting for a client seeking hands-on business operations coordination across CRM, billing, scheduling, and administrative workflows.

What you will do

• Maintain accurate CRM, client, lead, job, and operational records across CRM systems, Excel, Google Sheets, OneDrive, and CompanyCam.
• Prepare invoices, track payment statuses and outstanding balances, maintain accounts receivable records, and coordinate reconciliations with accounting.
• Monitor active jobs, crew schedules, time records, and operational workflows using platforms such as Aspire and Azuga.
• Respond to client inquiries, track leads and follow-ups, and route requests to the appropriate person.
• Prepare operational reports, spreadsheets, proposals, RFP responses, and organized documentation.
• Support leadership with scheduling, email communication, documentation, follow-ups, and escalation of urgent matters.

Requirements

• Previous experience in operations coordination, administrative support, billing, invoicing, scheduling, business operations, or workflow coordination.
• Strong proficiency with Microsoft Excel, Outlook, Word, Teams, and OneDrive, plus experience with CRM systems.
• Strong spreadsheet and data-management skills with excellent written and verbal English communication.
• Strong attention to detail and the ability to manage multiple priorities and deadlines independently.
• Availability during U.S. Eastern Time business hours.
• Based in Honduras while working remotely.

Nice to have

• Experience with Aspire, Azuga, or CompanyCam.
• Payroll coordination, job costing, accounts receivable, invoice reconciliation, proposal preparation, or RFP responses.
• Experience in construction, landscaping, home services, field services, or other operations-heavy businesses.

Culture & Benefits

• Fully remote working environment.
• High ownership over day-to-day business operations with direct leadership visibility.
• Clear processes and measurable responsibilities focused on accuracy and follow-through.
• Long-term growth potential into operations management, executive operations, business operations, or Chief of Staff-style responsibilities.

Hiring process

• Initial screening call, followed by an operations and systems-focused interview.
• Practical workflow or scenario assessment and final interview.
• After applying, complete a self-recorded introductory video through Spark Hire before the first interview.