Administrative Assistant, Office of the Chairman

Location: Full-time onsite at an hirify.global-designated worksite in Universal City, California, United States

Salary: $56,000–$65,000 per year, overtime eligible

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, theme park, consumer product, and live entertainment experiences.

What you will do

• Provide administrative and personal support to the Chairman of NBCU Entertainment & Studios under the direction of the Executive Assistant and VP, Business Strategy.
• Manage appointments, reservations, calendars, conference rooms, arrivals, mail, meals, reminders, office supplies, parking passes, and IT support.
• Coordinate travel itineraries, logistics, executive and talent gifting, correspondence, and time-sensitive errands.
• Prepare meeting materials, including credit and client lists, biographies, and recent headlines.
• Cover the Executive Assistant’s desk and phones when needed.
• Collaborate with business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams.

Requirements

• Bachelor’s degree or higher.
• At least two years of experience in an Assistant role with demonstrated organizational and prioritization skills.
• At least two years of experience using Outlook, Microsoft Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information with discretion and integrity.
• Strong communication, interpersonal, judgment, multitasking, and organizational skills.
• Valid driver’s license, reliable transportation, and availability to work full-time onsite are required.

Nice to have

• Experience working at an agency or in the entertainment industry.
• Interest in strategy, business development, and strategic initiatives.
• Experience supporting senior-level management in a multi-assistant office.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan and paid leave.
• Tuition reimbursement and employee discounts.
• Inclusive workplace focused on community impact and professional development.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.