Administrative Assistant

Location: Remote/work from home, but must live in the Chicago, Illinois area and be able to travel to the office when necessary.

Salary: $58,400–$79,800 per year.

Company

hirify.global is a U.S. healthcare and insurance company providing insurance and healthcare services to individuals, families, military personnel, and communities.

What you will do

• Support multiple senior leaders with advanced administrative, operational, and customer support activities.
• Manage calendars, appointments, internal and external meetings, travel arrangements, and attendee expenses.
• Prepare, transcribe, format, and proofread correspondence, contracts, reports, presentations, and meeting materials.
• Answer and screen telephone calls, manage messages, and coordinate incoming and outgoing mail.
• Maintain files, office supplies, inventories, and administrative records using standard office equipment and software.
• Prioritize multiple initiatives, interpret procedures, and exercise independent judgment with limited guidance.

Requirements

• 5+ years of experience supporting senior leadership.
• Proficiency in Microsoft Outlook, Word, and PowerPoint, including compiling data and presentations.
• Experience coordinating meetings, scheduling, travel arrangements, and expense management.
• Strong attention to detail, organization, confidentiality, and workload prioritization skills.
• Must live in the Chicago, Illinois region.
• Must be able to work from a dedicated home space, maintain the required internet connection, and travel occasionally to hirify.global offices for training or meetings.

Nice to have

• Associate or bachelor's degree.
• Proficiency in Microsoft Excel and Access.
• Previous administrative or related experience.
• Experience with internet research, proofreading, and editing.

Culture & Benefits

• Remote/work-from-home arrangement with occasional office travel.
• 40-hour full-time schedule.
• Medical, dental, and vision benefits.
• 401(k) retirement savings plan, paid time off, holidays, and paid parental and caregiver leave.
• Short- and long-term disability coverage, life insurance, and wellness-focused benefits.