Executive Assistant - VP Legal

Location: San Jose, California, United States; hybrid schedule with daily office presence on Monday, Wednesday, and Thursday, plus periodic Tuesday or Friday attendance.

Salary: $77,900–$103,800 per year

Company

hirify.global builds large-scale storage systems and infrastructure for AI-driven data centers, cloud platforms, and enterprise environments.

What you will do

• Manage calendars for legal VPs by prioritizing schedules, qualifying requests, and coordinating with executives, business partners, and team members.
• Plan internal and external meetings, team offsites, and organization-wide events, including agendas, attendee lists, briefing documents, and travel packets.
• Act as an authorized proxy for communications and approvals and route routine inquiries to the appropriate stakeholders.
• Arrange complex domestic and international travel, including itineraries, passports, and visas.
• Manage expense reports, purchase orders, requisitions, payments, and internal administrative tools.
• Coordinate with IT support before meetings and events and proactively solve complex administrative and scheduling issues.

Requirements

• 4+ years of experience supporting senior management, preferably legal or finance executives in a high-tech public company.
• Advanced knowledge of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organization, attention to detail, time management, prioritization, and problem-solving skills.
• Strong written and verbal communication skills and the maturity to handle confidential information.
• Collaborative, resourceful, inclusive, ethical, and able to demonstrate leadership in a fast-paced environment.
• Propensity to learn and incorporate AI into workstreams.

Nice to have

• California notary public status.

Culture & Benefits

• Inclusive workplace focused on diversity, belonging, respect, and contribution.
• Paid vacation and sick leave.
• Medical, dental, vision, life, accident, and disability insurance.
• Flexible spending and health savings accounts, employee assistance, tuition reimbursement, and transit benefits.
• Eligibility for incentive plans, long-term incentives, employee stock purchase plans, and the WD Savings 401(k) Plan.