PWS LT Executive Assistant

Location: London, United Kingdom; minimum 3 days per week in the office, with occasional travel in Europe to London, Lausanne, and other event locations.

Company

hirify.global develops collaboration and productivity solutions for people and teams around the world.

What you will do

• Provide executive and administrative support to the Personal Work Solutions leadership team, including marketing, commercial, and business leaders.
• Manage complex calendars, meetings, travel arrangements, expenses, follow-ups, and meeting minutes using AI tools.
• Coordinate virtual and on-site meetings, workshops, events, dinners, parties, visitor logistics, and related materials.
• Support global projects and events in collaboration with internal teams, external suppliers, and partners.
• Manage invoicing, budget tracking, supplier coordination, databases, and distribution lists.
• Review operating practices and improve administrative workflows through AI-based automation.

Requirements

• At least 5 years of experience providing high-level support to C-level or senior leaders in an international environment.
• Experience in event management or hospitality.
• Proficient computer skills and in-depth knowledge of Google Suite or equivalent software.
• Basic knowledge of finance and accounting systems such as Oracle or OCRM.
• Strong organization, planning, communication, judgment, decision-making, and problem-solving skills.
• Fluent English, written and spoken, is required. French or another additional language is a plus.

Nice to have

• French or another additional language.
• Experience improving workflows through AI-based automation.

Culture & Benefits

• Hybrid work model combining remote and on-site work.
• Collaboration with teams across Europe, California, Asia, and other locations.
• Flexible working environments and comprehensive benefits that vary by location.
• Support for physical, financial, emotional, intellectual, and social wellbeing.
• Inclusive culture focused on collaboration, diversity, and individual autonomy.