Team Admin Assistant - Global Equities

Location: Henley-on-Thames, Oxfordshire, United Kingdom; at least four full days per week in the advertised office

Company

hirify.global is a global investment management firm providing investment strategies and vehicles to clients worldwide.

What you will do

• Coordinate meetings, events, travel itineraries, accommodation, meeting rooms, facilities, refreshments, agendas, and minutes.
• Prepare and circulate documents, presentations, spreadsheets, and meeting materials supporting the investment process.
• Manage diaries, respond to routine queries, and direct requests to the appropriate team members.
• Process electronic expense claims, Dataroma reports, purchase orders, office supplies, facilities records, biographies, and photographs.
• Maintain quarterly gifts and benefits returns and support continuing professional development administration in line with compliance requirements.
• Provide administrative support for wider Henley investment team initiatives.

Requirements

• Previous relevant secretarial or administrative experience, ideally in investment management or financial services.
• Proficiency with Word, Excel, PowerPoint, Outlook, and other PC software.
• Excellent written and oral communication skills.
• Strong organisation, attention to detail, flexibility, and the ability to remain calm under pressure.
• Ability to handle sensitive information with tact, diplomacy, and confidentiality.
• Ability to work at least four full days each week from the advertised office.

Culture & Benefits

• Company-provided healthcare, income protection, life insurance, and health and wellness benefits.
• Competitive annual leave, enhanced parental leave, and generous pension provisions.
• Flexible working options within the workplace model.
• Volunteering days and an inclusive recruitment and working environment.
• Opportunity to support ESG investing and charitable community initiatives.