AVID Project Administrator

Location: Oxford Road, Manchester, UK. Applicants must demonstrate the right to work in the UK; the role is not eligible for Skilled Worker visa sponsorship.

Company

hirify.global is an academic institution supporting education, research, innovation, and collaboration with industry and local government.

What you will do

• Provide administrative support to project teams, including correspondence, records, filing systems, documents, presentations, and compliance activities.
• Organise meetings, workshops, and events, including scheduling, invitations, venues, catering, travel, minutes, and action tracking.
• Manage project enquiries and shared mailboxes while maintaining positive relationships with internal and external stakeholders.
• Support financial administration by processing purchase orders, invoices, expenses, claims, and financial records.
• Assist the LIPF Programme Manager with activities for the Atom Valley Innovation District programme.

Requirements

• Experience providing high-quality administrative and financial support to project teams and senior staff.
• Experience organising meetings and events and providing secretariat support to boards and committees, including minute taking.
• Strong IT skills using Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Dynamics.
• Excellent organisation, prioritisation, and time-management skills, with the ability to manage multiple deadlines.
• Good standard of education, including strong literacy and numerical skills.
• Right to work in the UK is required; visa sponsorship is unavailable.

Nice to have

• Understanding of university operational processes.
• Experience supporting projects and coordinating project-related activities.
• Experience with externally funded projects such as ERDF, EPSRC, or UKRI.
• Experience in higher education, research, or innovation environments.

Culture & Benefits

• Inclusive environment that values diverse perspectives, experiences, and approaches.
• Generous employer pension contribution.
• Christmas closure across departments outside annual leave and bank holidays.
• Purple Place employee discount platform.
• Flexible and hybrid working information is available through university staff policies.