Executive Assistant – Executive & Event Operations

Location: Permanent work from home with a schedule of 8 AM–12 PM, Monday–Friday, based on NY / EST; 20 hours per week.

Company

hirify.global provides independent contractor staffing and support services, matching professionals with client organizations.

What you will do

• Monitor, organize, and triage high-volume inboxes across two Google Workspace environments.
• Draft professional email responses, identify priority matters, and manage complex calendars across two organizations.
• Coordinate end-to-end travel arrangements, event logistics, vendors, and support for high-profile guests.
• Track project milestones and daily follow-ups across multiple concurrent initiatives.
• Manage DocuSign signature workflows and Zoom meeting administration.
• Provide discreet executive support while proactively resolving administrative and vendor-related issues.

Requirements

• Experience as an Executive Assistant, Administrative Assistant, or in a client-facing support role.
• Experience in hospitality, events, travel, or a similar service-oriented industry.
• Advanced proficiency with Google Workspace, including Gmail, Calendar, Drive, and Docs.
• Hands-on experience with Zoom, DocuSign, and RingCentral.
• Exceptional written and verbal English communication skills and a polished, hospitable communication style.
• Strong organization, attention to detail, discretion, confidentiality, independent prioritization, and proactive troubleshooting skills; manual tasks must follow the client's no-AI-tools policy.

Nice to have

• Experience supporting multiple projects, executives, or business entities simultaneously.

Culture & Benefits

• Permanent work-from-home arrangement.
• Part-time schedule of 20 hours per week.
• Immediate hiring opportunity.
• Work supporting white-glove events and travel services for high-profile and government clients.

Hiring process

• Complete application assessment questions, a technical check, and a voice recording.
• Hourly pay is determined based on performance during the application process.
• Applications fulfilling all requirements receive priority review.