Executive Assistant & Operations Coordinator

TL;DR

Executive Assistant & Operations Coordinator (Executive Support/Operations): Supporting the founder of a communications consultancy serving mission-driven nonprofit organizations by managing schedules, communications, systems, finances, and client coordination with an accent on organization, discretion, and operational efficiency. Focus on building scalable workflows, improving processes through automation, coordinating projects, and maintaining accurate financial and client records.

Location: Remote from South Africa; the client is a U.S.-based communications consultancy.

Company

hirify.global is a staffing agency recruiting for a U.S.-based communications consultancy that partners with mission-driven nonprofit organizations.

What you will do

• Manage the founder’s calendar, inbox, meetings, travel arrangements, agendas, notes, and follow-up actions.
• Develop, document, and improve internal systems, workflows, SOPs, digital files, and operational resources.
• Organize receipts, maintain financial records, upload documentation to QuickBooks, and assist with invoices and bookkeeping administration.
• Coordinate client communications, meetings, project timelines, deliverables, and outstanding tasks.
• Represent the business professionally while handling confidential information with discretion.

Requirements

• Previous experience supporting executives, founders, or senior leadership.
• Excellent written and verbal English communication skills.
• Strong organizational, project coordination, prioritization, and attention-to-detail skills.
• Experience with Google Workspace and Microsoft Office.
• Experience with QuickBooks or similar bookkeeping software.
• Ability to work independently in a remote role from South Africa.

Nice to have

• Experience in consulting, professional services, nonprofit organizations, or communications agencies.
• Experience building business processes and operational systems.
• Familiarity with Asana, ClickUp, Monday.com, or similar project management platforms.
• Experience supporting growing entrepreneurial businesses and interest in continuous improvement.

Culture & Benefits

• Part-time role with the opportunity to become a long-term strategic partner.
• Opportunity to take on increasing responsibility across operations, project management, client coordination, and business strategy.
• Work supporting mission-driven organizations and meaningful communications projects.
• Remote work environment with a focus on ownership, adaptability, professionalism, and operational excellence.