Executive Assistant to CEO

TL;DR

Executive Assistant to CEO (Executive Operations): Managing the CEO’s calendar, inbox, travel, and executive communication in a fast-moving nutrition company with an accent on strategic prioritization, confidentiality, and operational ownership. Focus on building efficient executive systems, using AI tools such as Claude, and anticipating complex scheduling and business needs before they arise.

Location: Fully remote; candidates based in or around Austin, Texas are prioritized for in-person time with the CEO when needed.

Company

hirify.global develops convenient gummy-based foundational nutrition products made from whole-food and nutrient-dense ingredients.

What you will do

• Own the CEO’s calendar end to end, protecting time and prioritizing high-impact commitments.
• Manage the CEO’s inbox independently, including triage, drafting responses, and escalation of urgent matters.
• Apply strategic judgment to meeting preparation, participant readiness, and requests for the CEO’s time.
• Plan and coordinate all executive travel and manage the details from start to finish.
• Coordinate communication between the CEO and the wider team, determining urgency and required context.
• Build and maintain organizational systems, including AI-supported workflows, to improve executive effectiveness.

Requirements

• 5+ years of experience supporting a CEO or senior executive as an executive assistant.
• Experience handling sensitive and highly confidential information with discretion.
• Strong understanding of business context beyond calendar and administrative tasks.
• Ability to make high-quality prioritization decisions with little to no oversight.
• Experience using, or strong interest in using, AI tools such as Claude for organization and productivity.
• Preference for candidates based in or around Austin, Texas to support occasional in-person interaction when needed.

Culture & Benefits

• Fully remote, high-trust work environment with twice-yearly in-person off-sites.
• Culture focused on high standards, ownership, urgency, and measurable impact.
• Base salary and bonus with a comprehensive benefits package.
• Benefits coverage for employees and families, generous paid time off, and free hirify.global subscriptions.
• Additional health and wellness-focused perks and opportunities for career growth.