Executive Assistant to Founder (AI)

Location: Remote from Colombia, Mexico, Costa Rica, Brazil, or Jamaica; PST overlap is required.

Company

hirify.global is hiring for a client seeking operational support for its Founder and leadership workflows.

What you will do

• Manage the Founder’s calendar, inbox, priorities, deadlines, and daily coordination.
• Schedule meetings, prepare agendas and context, record decisions, and distribute action items.
• Coordinate client onboarding, documentation, communication, and timelines.
• Maintain HubSpot or another CRM with accurate communications, activities, notes, and follow-ups.
• Support travel planning, expense tracking, vendor coordination, and administrative documentation.
• Use ChatGPT, Claude, Perplexity, and similar tools to draft content and streamline workflows.

Requirements

• Experience supporting Founders, executives, or senior leadership.
• Experience in a startup, agency, or similarly fast-paced environment.
• Excellent written and verbal English communication.
• Strong proficiency with Google Workspace and Slack, plus experience with HubSpot or another CRM.
• Comfort using Loom, Tella, or similar asynchronous communication tools and AI tools for professional workflows.
• Exceptional organization, independent prioritization, attention to detail, and follow-through; PST overlap availability is required.

Nice to have

• Experience with Notion, Obsidian, Airtable, Canva, Calendly, SavvyCal, or SignWell.
• Experience with client onboarding, customer operations, agencies, or small entrepreneurial teams.

Culture & Benefits

• Part-time role with direct access to and visibility with a Founder.
• Fully remote work with meaningful ownership and responsibility.
• Exposure to multiple areas of startup operations.
• Daily use of modern AI and productivity tools.

Hiring process

• Initial phone screen, recruiter interview, client interview, followed by an offer and onboarding.
• After applying, complete a self-recorded introductory video through Spark Hire; multiple recordings are allowed before final submission.