Events & Trade Show Coordinator (Defense Tech)

TL;DR

Events & Trade Show Coordinator (Defense Tech): Building and scaling the events function for a fast-growing defense technology company through conferences, trade shows, customer demonstrations, VIP visits, and internal events with an accent on strategic planning, secure logistics, vendor management, and attendee experience. Focus on coordinating sensitive customer engagements, designing memorable exhibits, managing complex event operations, and integrating events with growth campaigns.

Location: Onsite in Washington, DC, United States. Must be a U.S. citizen, able to obtain and maintain a security clearance, and available for approximately 10% domestic and international travel.

Salary: $100,000–$140,000 base compensation per year, excluding bonus, equity, and benefits.

Company

hirify.global is a fast-growing defense technology company developing Coherent Distributed Networks and products for defense, commercial aviation, and border protection.

What you will do

• Own the annual events strategy and long-range planning for conferences, trade shows, customer visits, demonstrations, VIP engagements, and internal events.
• Plan and execute conference and trade show logistics, including booth setup, exhibit design, production, and onsite coordination.
• Coordinate facility tours, field demonstrations, classified and unclassified briefings, hospitality, government engagements, media visits, and stakeholder meetings.
• Manage event leads, supporting marketing materials, invitations, splash pages, and event collateral.
• Build relationships with vendors, agencies, and partners while maintaining accurate quotes, budgets, processes, and procedures.
• Collaborate with Growth Strategy, Engineering, Mission Operations, Business Development, Operations, IT, Facilities, Security, and company leadership.

Requirements

• 3–5 years of experience in event planning, including trade show and conference experience.
• Strong project management, ownership, creative problem-solving, logistics, and vendor management skills.
• Ability to manage both event strategy and hands-on setup, production, and execution.
• Experience with Microsoft Office, including Word, Excel, and Outlook, and communication tools such as Slack.
• Must be a U.S. citizen due to access to U.S. export-controlled information or facilities.
• Must work onsite in Washington, DC and be able to obtain and maintain a security clearance.

Nice to have

• Experience with defense-industry trade shows.
• Experience in a startup or high-growth company.
• European event experience or international event coordination.

Culture & Benefits

• Medical, dental, and vision benefits fully paid by the company.
• 401(k) with a 50% company match up to 6% of pay, plus FSA, HSA, and life insurance.
• Unlimited PTO, free daily lunch, no-meeting Fridays, and a casual dress code.
• Competitive base salary, pre-IPO stock options, relocation assistance, and planned annual bonuses.
• Approximately 250 employees across five global offices.