Senior Events Coordinator

TL;DR

Senior Events Coordinator (Defense Tech): Building and scaling the events function for a fast-growing defense technology company through conferences, trade shows, customer demonstrations, VIP visits, and internal events with an accent on strategic planning, secure-environment logistics, and vendor management. Focus on designing memorable attendee experiences, coordinating sensitive customer engagements, and delivering complex events from planning through onsite execution.

Location: In-office in Washington, DC, United States. Domestic and international travel of approximately 10% is required.

Salary: $100,000–$140,000 per year in base compensation, excluding bonuses, equity, and benefits.

Company

hirify.global is a fast-growing defense technology company developing products powered by Coherent Distributed Networks for defense, commercial aviation, and border protection applications.

What you will do

• Own the annual events strategy and long-range planning for major conferences and industry events.
• Plan and execute conferences, trade shows, customer visits, facility tours, field demonstrations, briefings, VIP visits, and internal events.
• Manage event logistics, booth design and setup, vendors, budgets, onsite production, and event-day coordination.
• Create event materials such as invitations, collateral, and landing pages, while capturing and organizing event leads.
• Coordinate with Growth Strategy, Engineering, Mission Operations, Business Development, Operations, IT, Facilities, Security, and leadership.
• Support government customer engagements, media visits, stakeholder meetings, and events involving sensitive programs.

Requirements

• 3–5 years of experience in event planning, including trade shows and conferences.
• Strong project management, ownership, creative problem-solving, logistics, vendor management, and budgeting skills.
• Experience with Microsoft Office and communication platforms such as Slack.
• Must be a U.S. citizen due to access to U.S. export-controlled information or facilities.
• Ability to obtain and maintain a security clearance.
• Must work in-office in Washington, DC, United States.

Nice to have

• Experience with defense-industry trade shows.
• Startup or high-growth company experience.
• Experience creating distinctive booth concepts and attendee experiences.

Culture & Benefits

• Company-paid medical, dental, and vision coverage.
• 401(k) with a 50% company match up to 6% of pay, plus FSA, HSA, and life insurance.
• Unlimited PTO, daily lunch, no-meeting Fridays, and a casual dress code.
• Competitive base salary, pre-IPO stock options, relocation assistance, and planned annual bonuses.
• Work with a growing organization of approximately 250 employees across five global offices.