Junior Conference Organizer

Location: Fully on-site in Barcelona, Spain

Company

hirify.global is a Switzerland-headquartered open access academic publisher operating more than 500 scientific journals and maintaining an office focused on scientific and external communications in Barcelona.

What you will do

• Plan and execute multiple academic conferences and corporate marketing events, including logistics, programs, delivery, reporting, and financial reconciliation.
• Coordinate Chairs, editors, societies, speakers, attendees, partners, sponsors, and external vendors.
• Manage event platforms, websites, abstract submissions, registrations, and payment processing.
• Support scientific program development, feasibility studies, market analysis, and promotional campaigns.
• Negotiate vendor contracts, track event revenues and expenses, and process payments under manager supervision.
• Participate in on-site event management and improve departmental processes and customer satisfaction.

Requirements

• Degree in Tourism, Hospitality, Event Management, or a related event field.
• 2–5 years of event coordination experience.
• Native Spanish and fluent English required.
• Familiarity with academic publishing and scientific communities.
• Experience with Microsoft Office, project and budget management, and online registration systems such as Sciforum.
• Strong attention to detail, communication, customer service, adaptability, and ability to work under pressure.

Nice to have

• Scientific background.

Culture & Benefits

• Professional development opportunities and opportunities to attend scientific conferences.
• Private health care insurance and gym membership discount.
• Flexible start time schedule.
• 24 paid working days per calendar year in addition to public and bank holidays in Spain.
• Collaborative, diverse, and socially responsible working environment.

Hiring process

• Submit a cover letter and CV in English.