Recruiting Coordinator (Project Employee) (US)

TL;DR

Recruiting Coordinator (Project Employee) (US) (recruiting operations): Coordinating virtual interviews and candidate logistics for a growing recruiting function with an accent on scheduling accuracy, operational excellence, and candidate communication. Focus on managing complex multi-time-zone interviews, maintaining reliable ATS records, preparing interviewers, and improving recruiting workflows.

Location: Remote, USA. Applicants must be legally authorized to work in the United States without current or future visa sponsorship and be able to start work in the U.S. on the first day.

Salary: $53,000–$83,000 annual base salary, plus benefits. The posted range reflects target base salary for roles in Colorado, California, and New York; the range for the preferred location may vary.

Company

Global data and AI platform that helps investment professionals manage portfolio, market, and client data and generate actionable investment insights.

What you will do

• Coordinate virtual interviews across multiple time zones with accuracy and urgency.
• Manage interview logistics with recruiters and hiring managers from candidate scheduling through first-day onboarding.
• Serve as the primary contact for candidates, providing timely scheduling support and communication.
• Maintain accurate candidate records in the Greenhouse ATS and prepare interviewers with schedules and relevant materials.
• Support offer-letter preparation and pre-onboarding coordination.
• Identify opportunities to streamline recruiting workflows and improve operations.

Requirements

• Strong organization skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently in a fast-paced remote environment.
• Strong problem-solving skills, especially when navigating scheduling challenges.
• Comfort learning new systems and handling confidential information with discretion.
• U.S. work authorization without current or future visa sponsorship is required.

Nice to have

• Experience with Greenhouse, GoodTime, or Workday.

Culture & Benefits

• Remote work environment with collaboration across functions and time zones.
• Values include ownership, collaboration, client focus, innovation, and continuous learning.
• Base salary is provided with benefits; bonus and equity may also be available but are not included in the stated range.
• Reasonable accommodation is available throughout the application and interview process.

Hiring process

• Formal interview process required before any offer is made.
• Recruiting contact can provide the salary range for the preferred location during the process.