2 дня назад
Executive Assistant – Operations Support
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant – Operations Support (Executive Operations): Supporting leadership by managing calendars, follow-ups, onboarding workflows, documentation, and operational coordination with an accent on organization, accuracy, and workflow visibility. Focus on coordinating multiple stakeholders, identifying bottlenecks, improving administrative processes, and maintaining reliable execution during U.S. business hours.
Location: Mexico; fully remote with U.S. business hours
Company
is hiring for a remote executive and operations support position within its Candidate Sourcing department.
What you will do
- Manage leadership calendars, meetings, appointments, priorities, reminders, and follow-ups.
- Track tasks, deadlines, requests, commitments, and operational workflows across internal teams.
- Coordinate onboarding activities, records, documentation, and communication with clients and stakeholders.
- Maintain organized digital files, shared folders, CRM records, and internal documentation.
- Draft professional updates and coordinate communication between leadership, teams, clients, and other stakeholders.
- Identify bottlenecks and improve workflows, trackers, and administrative processes.
Requirements
- 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Virtual Assistant, or similar professional.
- Experience directly supporting executives, leadership teams, or operational workflows.
- Strong calendar management, scheduling, documentation, prioritization, and follow-through skills.
- Excellent written and verbal English communication; availability during U.S. business hours.
- Proficiency with Google Workspace, Slack, CRM systems, and online collaboration tools.
- Ability to work independently, manage multiple priorities, and maintain accuracy in a remote environment.
Nice to have
- Experience coordinating client or employee onboarding.
- Startup or high-growth company experience.
- Experience creating SOPs, process documentation, or workflow trackers.
- Experience improving administrative processes or supporting multiple departments.
Culture & Benefits
- Fully remote work environment.
- Direct collaboration with leadership in a growing business.
- High ownership and autonomy.
- Opportunity to improve processes rather than only maintain them.
- Long-term growth potential toward Senior Executive Assistant, Executive Operations, Operations Manager, or Chief of Staff support roles.
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