Executive Assistant (AI)

Location: Remote from South Africa; availability during U.S. Central Time business hours.

Company

hirify.global is hiring on behalf of a well-established commercial furniture manufacturer’s representative group serving six U.S. states.

What you will do

• Manage the CEO’s inbox, calendar, meetings, agendas, correspondence, and follow-up actions.
• Review project opportunities and prepare accurate proposals, quotes, and sales documentation using internal software.
• Maintain CRM records, update deal stages and activities, and generate sales pipeline reports.
• Prepare presentations, reports, spreadsheets, and structured business documentation.
• Coordinate operational projects, track action items, and support day-to-day business priorities.
• Identify workflow improvements and use AI tools such as ChatGPT or Copilot to streamline repetitive work.

Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, or in a similar executive support role.
• Fluent written and spoken English required.
• Experience managing executive calendars, scheduling priorities, inboxes, and professional communications.
• Experience with CRM platforms such as HubSpot, Salesforce, Zoho, or similar systems.
• Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Availability during U.S. Central Time business hours. Strong organization, attention to detail, independent ownership, and willingness to learn new software are required.

Nice to have

• Experience supporting executives in a B2B sales environment.
• Experience preparing quotes, proposals, estimates, or sales documentation.
• Background in commercial furniture, interior design, architecture, construction, or commercial real estate.
• Experience with CRM reporting, project coordination, client relationship management, or workflow improvement.

Culture & Benefits

• High-trust partnership with the CEO and significant ownership across executive support and business operations.
• Fully remote work with long-term growth opportunities.
• Opportunity to improve systems through AI and modern productivity tools.
• Exposure to sales operations, CRM management, and business process improvement.
• Potential career progression into Senior Executive Assistant, Executive Operations Manager, Chief of Staff, or Operations Manager.

Hiring process

• Application review.
• Spark Hire introductory video lasting 3–5 minutes.
• Client interview followed by offer and onboarding.