Construction Department Coordinator & Chief Operating Officer Support

Location: Los Angeles, California 90049, United States

Salary: $70,000–$80,000 annually, depending on experience.

Company

hirify.global provides employment services and workplace solutions for businesses and their employees.

What you will do

• Provide executive and administrative support to the Chief Operating Officer and Construction Department, including communications, expenses, invoices, reimbursements, and confidential records.
• Coordinate daily construction operations, meetings, critical-path tracking, vendor contracts, onboarding, and project documentation.
• Support Project Managers and department leaders with approvals, records, deliverable tracking, and workflow improvements.
• Act as a communication liaison between internal teams, properties, vendors, partners, and executives.
• Assist with special projects, reports, presentations, and strategic initiatives.

Requirements

• 3–5+ years of senior administrative support experience; construction office experience is beneficial.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and DocuSign.
• Strong organizational, multitasking, project coordination, written communication, and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.

Nice to have

• Experience with Concur, RealPage, or Yardi.
• Construction office experience.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan with employer matching.
• Life and disability insurance.
• Health savings and flexible spending accounts.
• Paid time off, flexible scheduling, and remote work choices.
• Collaborative, creative environment with opportunities to learn and grow.