Engineering Coordinator (Fleet Operations)

TL;DR

Engineering Coordinator (Fleet Operations): Coordinating nationwide fleet operations and administrative programs supporting mobile and static engineering teams with an accent on vehicle compliance, maintenance, financial administration, and vendor coordination. Focus on analyzing fleet performance, managing vehicle lifecycles, resolving operational issues, and maintaining accurate records across multiple stakeholders.

Location: Fully remote, supporting the central region/time zone of the portfolio; the listed job location is Chicago, Illinois, USA.

Salary: $29.75–$35.00 per hour

Company

Cushman & Wakefield is a global commercial real estate services company supporting property, facilities, and engineering operations.

What you will do

• Manage day-to-day fleet operations, including registrations, licensing, permits, maintenance, recalls, insurance, assignments, transfers, and vehicle replacements.
• Track fleet performance, mileage, maintenance costs, fuel usage, telematics, and driver-related compliance information.
• Coordinate incident reporting and corrective actions with engineering teams, drivers, Environmental Health & Safety, and vehicle management.
• Support engineering personnel onboarding and offboarding, including vehicles, equipment, badges, uniforms, and system access.
• Administer purchasing cards, travel expenses, invoices, charge accounts, vendor relationships, and recurring financial reports.
• Maintain operational records, reporting structures, work management systems, and documentation in Corrigo and related platforms.

Requirements

• At least 2 years of experience in administration, accounting, operations support, facilities, fleet management, tenant services, or a related environment.
• Experience with data entry, reporting, record management, scheduling, customer communications, and coordinating multiple workflows.
• Working knowledge of fleet practices, including vehicle compliance, preventive maintenance, telematics, driver monitoring, fuel management, registrations, and licensing.
• Experience coordinating across operations, finance, procurement, safety, human resources, information technology, and external vendors.
• Strong organizational, problem-solving, communication, and project coordination skills.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Word, plus reporting, tracking, or work management systems.

Nice to have

• Experience in facilities management, property management, fleet operations, commercial real estate, engineering support, or professional services.
• Experience analyzing operational data and preparing reports for decision-making and compliance initiatives.

Culture & Benefits

• Fully remote work supporting a central-region engineering portfolio.
• Eligible employees may enroll in health, vision, dental, flexible spending, health savings, retirement, life, and disability insurance programs.
• Paid and unpaid time away from work may be available.
• Compensation may vary based on geographic area, experience, job type, business line, and applicable collective bargaining agreements.