Personal Assistant & Coordinator (Finance)

TL;DR

Personal Assistant & Coordinator (Finance): Providing comprehensive administrative support to the CFO and coordinating the finance function's schedules, travel, and events with an accent on executive diary management and finance-adjacent operations. Focus on optimizing the CFO's time, managing complex international travel, and ensuring seamless coordination of the finance team's logistics.

Location: On-site in London, UK

Company

Building the world's most capable, commercially-scalable, and safe hirify.global robots to amplify human potential.

What you will do

• Manage the CFO's diary and calendar, prioritising meetings across multiple time zones.
• Coordinate the finance team's schedules, deadlines, and priorities to ensure functional alignment.
• Organise complex domestic and international travel, including flights, accommodation, and visas.
• Plan and execute finance team meetings, offsites, and events end-to-end.
• Handle sensitive communications, board meeting materials, minutes, and follow-up actions.
• Process expense reimbursements and manage corporate card reconciliation for the CFO and leadership.

Requirements

• Proven experience as a PA/EA to a senior executive.
• Experience supporting senior finance executives (e.g., CFO or finance leadership).
• Confidence in handling expense reimbursements and corporate card reconciliation.
• Exceptional organisation and time-management skills to juggle competing priorities.
• High level of discretion and trustworthiness when handling confidential information.
• Must be based in or able to commute to central London for a fully on-site role.

Nice to have

• Experience supporting a founder or C-suite executive in a high-growth startup.
• Familiarity with expense and card platforms.
• Experience coordinating events and travel across multiple time zones.

Culture & Benefits

• Competitive equity through stock options.
• 30+ paid days off, including annual leave, bank holidays, and company closure days.
• Private healthcare including virtual and in-person care.
• Pension scheme with 8% total contribution.
• Free daily breakfast, catered lunch, and snacks in-office.
• Opportunity to collaborate with world-class experts in AI and hirify.global robotics.