Executive Assistant

Location: London office, hybrid

Company

hirify.global uses machine learning and physics-enabled digital twins to help electricity utilities analyse grid risks, optimise investments, and improve climate resilience.

What you will do

• Provide executive and administrative support to regional leadership and the London/Europe team.
• Process expenses, track invoices, liaise with finance, and manage customer invoicing and payment follow-up.
• Organise team travel, offsites, and activities with smooth and cost-effective logistics.
• Manage local HR administration, benefits, contracts, compliance, and employee queries.
• Coordinate onboarding logistics, including equipment, access, welcome arrangements, and paperwork.
• Support tender and proposal submissions, marketing collateral, event registrations, and supplier registrations.

Requirements

• Experience as an Executive Assistant, Chief of Staff, Office Manager, or in a similar operations role.
• Ability to work across finance, HR, and administration with strong attention to detail.
• Experience with invoicing or billing and basic bookkeeping; Xero experience is preferred.
• Familiarity with UK/EU employment and HR requirements, or the ability to learn them quickly.
• Strong written communication skills for producing polished documents, proposals, and submissions.
• Highly organised, proactive, discreet, and comfortable handling sensitive information in a fast-paced international environment.

Culture & Benefits

• Collaborative, non-bureaucratic environment where ideas are valued regardless of title.
• Direct exposure to regional leadership, finance, HR, and commercial teams.
• Opportunity to shape the role and build operational processes from the ground up.
• Work with a fast-growing technology scale-up addressing climate resilience and electricity-grid challenges.