Administrative Assistant

Location: Birmingham office, five days a week

Company

hirify.global is a global financial services firm, and this role supports the Corporate Planning & Management division.

What you will do

• Manage diaries and meetings for senior stakeholders, coordinating priorities with global assistants across multiple time zones.
• Arrange international travel for Managing Directors and process expenses.
• Provide administrative support to senior management, visitors, and regional stakeholders.
• Coordinate onboarding, transfers, and terminations for employees.
• Manage monthly invoices and arrange payments as requested.
• Support ad hoc projects, committees, group events, and general administrative activities.

Requirements

• Proficient working knowledge of Microsoft Office, including Outlook, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organization, attention to detail, efficiency, and ability to prioritize time-sensitive tasks.
• Ability to build collaborative working relationships with local and global assistant and administrative teams.
• Proactive, flexible, and able to work effectively under pressure.
• Ability to handle sensitive matters with discretion and confidentiality.

Culture & Benefits

• Opportunity to develop administrative processes and help the department operate smoothly.
• Collaborative work with senior stakeholders and global administrative teams.
• Exposure to a varied workload involving time-sensitive assignments, committees, and group events.