Executive Assistant (Operations & HR)

TL;DR

Executive Assistant (Operations & HR): Provide executive support, manage hiring operations, and handle HR administration and day-to-day business operations with an accent on complex calendar coordination, ATS/document organization, and onboarding/offboarding workflows. Focus on solving operational problems independently while maintaining high confidentiality and clear communication across the team.

Location: Philippines / South Africa

Salary: $1,000 - $1,400 per month

Company

hirify.global is a venture capital-backed technology company building healthcare solutions.

What you will do

• Manage complex executive calendars, meeting scheduling, and executive inboxes (Gmail & Outlook).
• Coordinate internal/external meetings and book domestic and international travel.
• Support hiring operations by scheduling interviews, coordinating recruitment processes, and liaising with candidates.
• Maintain organized applicant tracking systems (ATS) and hiring documentation.
• Handle HR administration tasks including onboarding/offboarding support and maintaining employee records.
• Run general administration: prepare documents/presentations, manage digital filing, coordinate suppliers, and support operational projects.

Requirements

• Previous experience as an Executive Assistant, Operations Assistant, or Administrative Assistant.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong written communication skills and confident spoken English.
• Experience using Google Workspace and Microsoft Outlook.
• High professionalism and confidentiality when handling sensitive information.
• Must be located in the Philippines or South Africa.

Nice to have

• Experience supporting startup or technology businesses.
• Recruitment or HR administration experience, including ATS familiarity.
• Familiarity with DocuSign and document management.
• Experience with project management tools (Asana, ClickUp, Monday.com, Notion).
• Experience coordinating remote teams.

Culture & Benefits

• 100% remote work.
• Full-time role (40 hours per week).
• Birthday bonus: $50.
• Testimonial bonus: $200.
• AI tools may be used to support parts of the hiring process, with final decisions made by humans.

Hiring process

• Application review supported by AI tools, followed by human evaluation.
• Final hiring decisions are made by humans.