Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours

TL;DR

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours (Executive support, CRM, and operations): Providing organized administrative, executive, CRM, communication, and project support with an accent on calendar management, data accuracy, and proactive follow-through. Focus on coordinating across multiple time zones, maintaining operational workflows, and identifying overdue tasks, missing information, and potential bottlenecks.

Location: Remote from the Philippines, with availability during U.S. business hours required.

Company

hirify.global is recruiting for a client seeking remote administrative and operational support.

What you will do

• Manage executive calendars, inboxes, meetings, agendas, notes, action items, and follow-ups.
• Maintain CRM records, spreadsheets, contacts, activities, and business information.
• Organize digital files and document systems using cloud storage and collaboration tools.
• Conduct research on competitors, vendors, market opportunities, and business initiatives.
• Coordinate communication with clients, vendors, executives, and internal stakeholders.
• Track projects, deadlines, invoices, expenses, and operational tasks while proactively identifying bottlenecks.

Requirements

• 1–2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Operations Support professional.
• Strong proficiency with Google Workspace and Microsoft Office.
• Experience managing calendars, meetings, and professional communication.
• Strong written and verbal English communication skills and availability during U.S. business hours.
• Excellent organization, time management, attention to detail, prioritization, and follow-through.
• Reliable high-speed internet and a professional remote work setup.

Nice to have

• Experience with HubSpot, Salesforce, Zoho, QuickBooks, or Xero.
• Familiarity with Asana, Monday.com, Trello, or Notion.
• Experience supporting founders, executives, startups, U.S.-based businesses, remote teams, or multiple clients.
• Basic reporting, spreadsheet, bookkeeping, or operational tracking experience.

Culture & Benefits

• Fully remote work environment.
• High ownership and autonomy in day-to-day execution.
• Direct collaboration with executives, clients, vendors, and internal teams.
• Exposure to executive support, CRM management, project coordination, and business operations.
• Career growth opportunities toward Executive Assistant, Project Coordinator, Operations Coordinator, or Operations Manager roles.

Hiring process

• Initial phone screen.
• Video interview with a hirify.global recruiter, followed by a practical administrative or operations task.
• Client interview, offer, and onboarding.