Virtual Assistant (Executive Support, CRM & Operations)

Location: Philippines; remote work during U.S. business hours

Company

hirify.global is recruiting for a client seeking support across executive administration, CRM management, and business operations.

What you will do

• Manage calendars, meetings, inboxes, agendas, notes, action items, and executive follow-ups across multiple time zones.
• Maintain CRM records in platforms such as HubSpot, Salesforce, and Zoho, along with Google Sheets and Microsoft Excel data.
• Organize digital files and documents in Google Drive, Dropbox, and Microsoft SharePoint.
• Conduct research on competitors, vendors, market opportunities, and business initiatives; prepare summaries, reports, spreadsheets, and presentations.
• Coordinate communication with clients, vendors, executives, and internal stakeholders while tracking outstanding requests.
• Maintain project trackers, deadlines, invoices, expenses, and operational workflows using tools such as Asana, Trello, Notion, and Monday.com.

Requirements

• 1–2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or Operations Support professional.
• Strong proficiency with Google Workspace and Microsoft Office.
• Experience managing calendars, meetings, professional communication, and multiple priorities.
• Strong written and verbal English communication skills.
• Excellent organization, time management, attention to detail, initiative, and follow-through.
• Reliable high-speed internet, a professional remote work setup, and availability during U.S. business hours.

Nice to have

• Experience with HubSpot, Salesforce, Zoho, QuickBooks, or Xero.
• Familiarity with Asana, Monday.com, Trello, or Notion.
• Experience supporting founders, executives, startups, U.S.-based businesses, remote teams, or multiple executives and clients.
• Basic reporting, spreadsheet, bookkeeping, or operational tracking experience.

Culture & Benefits

• Fully remote work environment with high ownership and autonomy.
• Direct collaboration with executives, clients, vendors, and internal teams.
• Exposure to multiple areas of business operations.
• Opportunities to develop CRM, project management, and operational skills.
• Potential career growth into Executive Assistant, Senior Virtual Assistant, Project Coordinator, Operations Coordinator, or Operations Manager roles.

Hiring process

• Initial phone screen.
• Video interview with a hirify.global recruiter, followed by a practical administrative or operations task.
• Client interview, offer, and onboarding.